Crews, job sites and equipment have to line up.
Every job needs the right crew, the right truck and the right machine on the same day. One trailer in the wrong yard stalls a whole crew.
For landscaping companies
Every crew, truck and job site, in one plan.
Tell OnlineScheduling how your company runs: which crews do which work, what gear each job needs, which clients keep their day. Get a week where every job site is covered and no truck or machine is booked twice.
How your business runs
Every morning, it all has to meet at the job site.
Crews, trucks, trailers and machines have to be in the right place at the right time. Each job needs the right people and the right gear, and one missing piece holds up the whole crew.
Weekly mowing runs from spring into late fall, with cleanups, installs and treatment rounds stacked on top, then leaves and snow. Your crew grows with seasonal workers in spring and shrinks in the fall.
Crews, leads and applicators Trucks, trailers and machines Client properties
Spring cleanupsMarch to April Weekly mowingApril to November Treatment roundsApril to October LeavesOctober to mid-December SnowDecember to March
Where scheduling breaks
Five ways a good week falls apart.
Most landscaping schedules live on a whiteboard, in a spreadsheet and in the owner's head. That works until one piece moves.
One machine, two jobs.
The aerator gets promised to two crews on the same morning, and the truck booked in for service is still on the board. Nobody finds out until someone is waiting in the yard.
Not everyone can do every job.
Pesticide treatments need a licensed applicator in most states, the skid steer needs a trained operator, and every crew needs a lead. Usually only the owner knows who fits where.
Clients want their day.
Weekly clients expect the same day, and missed days lose accounts. Add gate codes, dogs, sprinklers and HOA rules.
One rain day breaks the whole week.
Friday's jobs have to land somewhere, and every move bumps another crew, truck and client. Crews lose hours, and catch-up days push them past the hours you want.
Say how it works
Your rules, in plain words.
Tell OnlineScheduling how your company runs, the way you'd tell a new operations manager. It reads each rule back, and nothing changes until you confirm.
Say “always” or “try to,” and it knows which rules can bend.
A rule in plain words
“Every crew needs a licensed lead.”
Field crews and gear Week of Oct 12
MonTueWedThuFri
Crew 1
Crew 2
Truck 3
Skid steer
Aerator
Every crew has a licensed lead
Your five building blocks
Five building blocks, in landscaping words.
Every schedule is made of the same five pieces. Here's what they look like for a landscaping company.
What you schedule
CrewsLeadsApplicatorsTrucksTrailersMowersSkid steersAeratorsClient properties
When it's needed
Weekly mowsCleanupsInstallsTreatment roundsLeaf pickupsSnow events
Who's on it
Crew 2 with Truck 5 and the skid steer at Elm Avenue, Tuesday at 8 a.m.
When it's not free
Time offTruck in the shopLicense classSeasonal start datesA rain day you call
How it works here
Your rules, in your own words. “Every crew needs a licensed lead.”
When plans change
Friday rains out. Say so, and the week adjusts.
You say “move Friday's jobs into next week.” Jobs, crews, trucks and equipment all adjust to match.
Weekly clients stay as close to their day as they can, and installs wait until you say the ground is dry. If something can't fit, you hear which rule and why, and you decide.
Move Friday's jobs into next week.
Done. Oak Street and Birch Lane are on Monday and Tuesday. The Maple Court install waits for Wednesday, when the ground is dry.
One conflict: the trailer is with Crew 3 on Wednesday. What should Crew 2 do?
Snow season works the same way.
Four inches by 3 a.m.? Say “start the storm plan.” Plow crews are scheduled in your priority order, commercial lots first, and each driver's shift shows up in their calendar. Drivers rotate the way your rules say, and no one is scheduled past the hours you set.
Ask your assistant
Ask from the truck. Crews see it in their calendar.
Connect OnlineScheduling to the AI assistant you already use, like ChatGPT, Claude and Muse, and schedule by asking. Crews connect their own calendar from a phone or computer browser, so their jobs show up where they already look. No app to download.
Your AI assistant Connected to OnlineScheduling
Add the new HOA on Ridge Road to Crew 2's Tuesdays. Done. Ridge Road HOA is on Crew 2's Tuesdays starting Oct 20, and Mower 7 is booked with them. Who has the skid steer Thursday? Job 22 needs it at 8. Crew 4 has it at Maple Court all day, and your rule allows one job a day. It's free Friday. Move Job 22 there? Marco's out Thursday. Who can lead Crew 3? They have a treatment at 9. Theo is licensed and free Thursday. He's leading Crew 3, and the 9 a.m. treatment still has a certified applicator.
OnlineScheduling · nowTheo's calendar updated: Thursday, Crew 3, 7 a.m.
OnlineScheduling · nowTheo's calendar updated: Thursday, Crew 3, 7 a.m.Google Calendar Apple Calendar Outlook
Questions
Landscaping questions, answered.
Something else on your mind? Ask when you request access. We read every request ourselves.
Can it schedule crews, trucks and equipment together?
Yes. Crews, trucks, trailers and machines are booked together, and nothing is booked in two places at once.
Will my weekly clients keep their day?
Yes, when you make it a rule. Weather can still move a visit, and when it does, the rest of the week adjusts around it.
What happens when it rains?
You say what changed, like “Friday's rained out.” Jobs, crews, trucks and equipment all adjust to match. If a move breaks a rule, you see which one and why.
Does it work for snow removal?
Yes. Plow crews, trucks and lots are scheduled the same way, with your own rules for storms.
Do my crews need to download an app?
No, but each person needs an account. Crews connect their own calendar from a phone or computer browser, and their shifts show up there. They can use the OnlineScheduling site too, if they like.
Can I bring in my clients and jobs?
Yes. Upload what you already have, like a spreadsheet, then talk through your rules.
Request access
Bring us your hardest crew rule.
We're opening access in stages. Tell us how your crews run, and we'll reply within one business day.
1Tell us how you schedule.
2We read every request ourselves.
3We reply within one business day.
Your hardest rule, for example “The skid steer can only be at one job a day.”
Tell us who you are, what you schedule and the rule your current tool can't handle. It's one short form.
Request access