One storm, every schedule.
A rainout wipes out a whole morning of games at once. Each makeup needs a free field, open teams and a referee.
For sports fields and leagues
Every team, field and referee, in one plan.
Tell it how your fields work: rest days, league priority, lights out. Games, practices and referees land where they fit. Say it rained, and they move.
How your business runs
More teams than fields, every season.
A town recreation department might run twelve fields for forty teams. Soccer, baseball, softball, lacrosse and football leagues all want them, and schools and adult leagues want them too, mostly on the same evenings. A small crew mows, lines and repairs fields between games, and referees have jobs and kids of their own.
Seasons overlap. Spring baseball runs into summer camps, and fall soccer shares grass with football. Grass needs rest the calendar rarely leaves room for. Then one storm, a lights curfew or a missing referee moves half a weekend.
Referees and the field crew Fields and courts Line painters, mowers and goals
Spring baseballMid-March through June Summer campsMid-June to mid-August Fall soccerMid-August to mid-November FootballAugust through November Winter restDecember to March
Where scheduling breaks
Five ways a good weekend falls apart.
Most field schedules live in a permit spreadsheet, a league email thread and one scheduler's head. That works until it rains.
Fields wear out when no one says no.
Grass needs rest after heavy play. When every league wants Saturday, the rest day is the first thing traded away.
Too many teams for too few fields.
Leagues, schools and seasons all want the same lighted field. The priority rules sit in a policy PDF and in one person's head.
Not enough referees.
Officials take extra games to cover the gaps. When one drops out, you need to know who else is free, fast.
Lights, lines and curfews.
Lights go out on time, whatever the score. The crew needs to know which fields to line, and by when.
Say how it works
Your rules, in plain words.
Tell OnlineScheduling how your fields work, the way you'd tell a new field scheduler. It reads each rule back, and nothing changes until you confirm.
Rest days, league priority, lights out and referee conflicts are all just rules. Every schedule is checked against them.
Say “always” or “try to,” and it knows which rules can bend.
A rule in plain words
“Each field rests one day a week.”
Fields this week Week of Oct 12
MonTueWedThuFri
Field 3
Field 4
Lighted turf
Referees
Line painter
Every field gets its rest day
Your five building blocks
Five building blocks, in field words.
Every schedule is made of the same five pieces. Here's what they look like for fields and leagues.
What you schedule
RefereesField crewFieldsCourtsLighted turfLine paintersMowersPortable goals
When it's needed
GamesPracticesTournament daysMakeup gamesLining jobsMowing
Who's on it
Theo referees the U12 game on Field 3, Saturday at 9 a.m.
When it's not free
Rest daysRain closuresReseedingSchool games
Referees' busy time comes from their own calendars.
How it works here
Your rules, in your own words. “Each field rests one day a week.”
When plans change
Forty teams, twelve fields, one rainout.
It poured overnight, and Fields 1 to 6 are soaked. You say “Fields 1 to 6 are rained out today.” Games, practices and referees move to the next open time that fits, and Sam's lining jobs follow them.
Field 9 keeps its rest day, no team plays twice in one day, and the lights still go out at 10. One makeup only fits on Field 4's rest day. You hear which rule it breaks and why, allow it once with a reason, and that goes on the record.
Fields 1 to 6 are rained out today.
Done. Six games and their referees move to Fields 7 and 8 on Sunday, and Sam's lining jobs move with them. One game plays Monday on Field 10, before lights out.
One conflict: the U12 makeup only fits on Field 4's rest day. Allow it once?
A referee drops out. Their games don't.
Jordan can't referee Saturday. You say “Jordan is out Saturday.” His three games go to referees who are free that morning, and never to one whose child is playing. Each change shows up in their own calendar.
Ask your assistant
Ask from the sideline. Referees see it in their calendar.
Connect OnlineScheduling to the AI assistant you already use, like ChatGPT, Claude and Muse, and schedule by asking. Referees and the field crew connect their own calendar from a phone or computer browser, so their games and jobs show up where they already look. No app to download.
Your AI assistant Connected to OnlineScheduling
Which lighted fields are free Thursday after 6 p.m.? Field 7 and the lighted turf, from 6 to 10. Lights go out at 10 on both. Find a referee for the U10 game on Field 5, Saturday at 11. Lena is free, and her kids aren't on either team. She's booked. Add a two-day tournament on Fields 7 to 12 in June, and rest those fields after. Done. The tournament is June 13 and 14 on Fields 7 to 12, and each field rests three days after. Sam's crew lines them on June 12.
OnlineScheduling · nowLena's calendar updated: Saturday, U10 game, Field 5, 11 a.m.
OnlineScheduling · nowLena's calendar updated: Saturday, U10 game, Field 5, 11 a.m.Google Calendar Apple Calendar Outlook
Questions
Field and league questions, answered.
Something else on your mind? Ask when you request access. We read every request ourselves.
Does it know when it rains?
No. You say “Fields 1 to 6 are rained out,” and games, practices and referees move within your rules.
Can it keep fields rested?
Yes. Write it as a rule, like “each field rests one day a week” or “after a tournament, that field rests three days.”
Can every park and school field be in one account?
Yes. One location or many, each with its own rules, plus global rules for all of them.
Can referees swap or pick up games?
Yes. They can add, drop or swap games, and you can change the schedule by hand. Changes show up in their own calendar.
Do referees and the field crew need an app?
No, but each person needs an account. They connect their own calendar from a phone or computer browser.
Can we bring in last season's schedule and our permit list?
Yes. Upload the spreadsheets you already have.
Request access
Bring us your hardest field rule.
We're opening access in stages. Tell us how your fields run, and we'll reply within one business day.
1Tell us how you schedule.
2We read every request ourselves.
3We reply within one business day.
Your hardest rule, for example “Each field rests one day a week.”
Tell us who you are, what you schedule and the rule your current tool can't handle. It's one short form.
Request access